How To Connect A Printer To A Laptop? – An Easy Guide

Modern printers offer better connectivity and a large number of features as compared to older printers, but at the same time, connecting them with your system can be a bit of a hassle.

If you are used to older printers, then using new ones can require some getting used to. Especially when you are connecting them for the first time.

Hence, to help you out, I will be sharing a detailed guide that will discuss step-by-step instructions on how to connect your printer to a laptop.

This guide will delve into intricate details and will also discuss how you can troubleshoot the common issues that arise when connecting the printer to a laptop.

How To Connect A Printer To A Laptop? – Via USB or Wired Cable

Whether you have a new or an old printer, there will be an option to connect it to your laptop through a wire.

The process is similar to an older printer. Let’s discuss it in detail to cover everything you need to know.

Also Read: What Is A Docking Station For A Laptop?

Step 1: Plug In The Printer

First of all, plug the printer into the power source and connect it to your laptop through the USB cable. You can find the cable inside the printer box. Each model might come with its own cable.

Once you have connected the printer, the laptop might give you a notification that a new device has been detected. Modern printers come with plug-n-use functionality which allows the laptop to automatically install the drivers once it detects the printer.

However, there is a chance that your system might not find the drivers itself, and in that case, you will have to manually connect the printer and install the drivers.

Step 2: Go To Settings

If you received the notification that “Your Device Is Ready To Use” in the first step, then you don’t have to follow through with these next steps as your printer has already been installed and is ready for use.

However, if that is not the case, then you will have to go to Settings to add a printer manually to your system.

To do that, click on Start Menu in the bottom right corner of the screen and go to Settings. It will be Gear shaped icon on the bottom left side.

Step 3: Go To Printers & Scanners Settings

Once the Settings or as most people commonly know it, Control Panel opens, go to Devices from the main screen and then click on Printers and Scanners in the left tab. It will be the second option from the top.

Step 4: Add Printer

In the next step, you will have the option to add a printer to your device. Click on Add Printer or Scanner on the top.

You have to make sure that the printer you want to connect to is already connected to the laptop. The system will automatically search for any available printers and if it finds one, you will have the option to connect to it.

Step 5: Install Additional Software/Drivers

Windows might prompt you to install additional software if it is required by the printer. You might have to download the drivers from the internet, but most of the time, Windows does everything on its own.

Just make sure that you have a stable internet connection and the system will do everything automatically.

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How To Connect A Wireless Printer To A Laptop?

Connecting a wireless printer to a laptop is even easier since you don’t have to get through the hassle of wire and you also don’t have to worry about the space.

You can place the wireless printer within a 5-10 meter radius of your laptop, depending on the specific printer, which allows you to place it easily anywhere in the room.

First, connect the printer to your home Wi-Fi router and make sure it has a stable connection. Connecting the printer to the Wi-Fi is similar to connecting the smartphone to your Wi-Fi.

You will go to the settings and then connect to the available Wi-Fi network by adding password or configuration details.

Then you will have to follow the same steps that we have discussed in the above guide. Make sure that your system is connected to the same Wi-Fi and then you can connect your laptop to the printer by going through similar steps.

Your printer might come with a specific software package or instructions depending on the model. Make sure you read the User Manual to get those instructions. Not all printers can be connected the same way.

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Troubleshooting Common Issues

Some of the times, your laptop might not be able to find or connect with your printer so smoothly.

First, make sure that you are following all the steps correctly. You have to ensure that the printer is turned on, is connected to a stable Wi-Fi (or the wire is connected correctly), and that you have followed the steps properly.

If you still run into issues or are unable to find the printer, go back to Step 4 which we have discussed above. If your laptop doesn’t find the printer, it will give you an option that “the printer that I want isn’t listed”. Click on it.

Once you click on it, you will get multiple options to connect your printer to the laptop. Follow the Wizard based on your specific printer and you will be able to install the printer smoothly.

Also Read: Best Laptops Under $600

Frequently Asked Questions

How to connect an HP printer to a laptop?

The process of connecting an HP printer is similar to the one that we have discussed above. However, your specific model might come with some additional instructions. Read the User Manual to access specific details.

Is the process the same for connecting all the printers to a laptop?

No, the process can differ a little based on the specific model of your printer but the general idea is the same. Regardless of the printer, you will have to go through the above-mentioned steps. So, make sure you give them a thorough read.

Can I connect the wireless printer with my smartphone?

Yes, wireless printers can be connected to smartphones easily. You may have to download the smartphone application of the specific printer based on the printer’s make and model.

Wrapping Up!

Summing it all up, connecting the printer to a laptop is not as simple as you might have thought. While most of the time, printers do everything on their own once plugged in, other times you will have to pull the weight yourself.

The above guide shares detailed instructions on how you can connect a printer to a laptop, both via wire and wirelessly. I hope the guide helps you connect your printer successfully. Good Luck!

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